Question 1

How do you use Equal Time for in-person meetings?

Kim LaRocca · Accepted Answer

You can set up Equal Time in hybrid mode to record and transcribe in-person meetings. First you will schedule a meeting on your calendar. Add a meeting link (Zoom, MS Teams, Google Meet) and invite one other participant (can be your personal gmail account). This additional person does not need to join the meeting, but they need to be invited. Then when it comes time for your in-person meeting, join the meeting from your phone or laptop and leave it open on the table. Make sure the mic can listen to all the people in your room. At the end of the meeting, you'll get a full transcript, summary, notes etc. Each person's voice will be labeled A, B, C etc ....

Question 2

How can I use Equal Time for an in-person meeting?

Kim LaRocca · Accepted Answer

Equal Time can distinguish between voices in a single room. Please follow these instructions for a fully in-person meeting.

Activate "Hybrid Mode" by going to Settings, and selecting "Enable Speaker Diarization for Hybrid Meetings".
Ensure you have at least 2 people invited to the meeting on your calendar (yourself and 1 other person works).
Join the call from your phone or computer as a host or participant.
Ensure the Equal Time bot is admitted to the meeting.
Place your phone or computer in the center of the room so that the microphone can collect the audio from all the voices.

You will get your meeting transcript, summary, and analytics after the call via email and in your webapp. All participants will be labeled A, B, C, D, ....

Question 3

Can Equal Time record meetings automatically from my calendar?

Kim LaRocca · Accepted Answer

Yes! Equal Time can automatically join and record your meetings directly from your calendar. Once you connect your calendar, you can adjust your settings so that Equal Time joins either all meetings on your schedule or only the ones you’ve explicitly accepted. This means that even if you’re double-booked or can’t attend in person, Equal Time can still capture the full transcript, summaries, and action items for you. It’s a great way to stay in the loop without missing critical details — even when you can’t be in two places at once.

Question 4

Does Equal Time work in Hybrid Meetings?

Rachel Dowling · Accepted Answer

Yes, Equal Time works for hybrid meetings. To activate it, you will set your Account Settings to "hybrid mode". Then use Equal Time as you normally would. Schedule a meeting on your calendar, add a meeting link (Zoom, MS Teams, Google Meet) and invite at least one other participant. When it comes time for your hybrid meeting, make sure that the conference joins the meeting from a phone or laptop and leave it open on the table. Make sure the microphone can listen to all the people in your room. At the end of the meeting, you’ll get a full transcript, summary, notes etc. Each person’s voice will be labeled A, B, C etc ….

Here is a related video :

The AI Notetaker that Works with Hybrid Meetings

And the transcript is here:

Hi. So, I get a question asked a lot, which is, "What is the best AI noteaker for hybrid meetings?" So, you've probably had a lot of meetings like this where you have a conference room full of people. They're all calling in together, and then you have a few people that are calling in from home or maybe they're on the road or in a different office. Um, so this can be a complex situation, especially if you want to use an AI noteaker. Um, and you want to capture all the voices in the room and make sure you have your action items and all the stuff that you're used to expect from an AI meeting noteaker. So, what tool should you use in that situation? Um, I'm going to run through the things that you should be thinking about, like the features that you should be looking for um when you're making your uh decision about what vendor to go for and then I'm going to show you um how this works in a particular tool that I really enjoy and I hope you do too. So, the things to think about is does this meeting notetaker have a specific hybrid mode? That's going to be important because there's a lot of specific um complexities in a hybrid meeting setup that having a specific hybrid mode um ready for. Uh that's really important. If you're trying to just use a virtual meeting tool in a hybrid setup, you're probably not going to have good um transcription quality. You're probably going to um have some people confused um or have um their voices merged together as if it was the same person talking. You're going to have a lot of problems. So look for a tool that actually is designed for hybrid meetings. Secondly, um that goes along with this, make sure that they have speaker diorization. Diorization. So um that means that when there's people in the same room, they can separate the voices. So they'll know that when I'm talking, it's different than when someone else is talking, someone else it can actually tell the difference between voices. That's really important for making sure that ideas get attributed correctly and that you actually have an accurate transcript. Um, that brings me to point number three, which is the quality of the transcript. So, you're going to be wanting to look for something that's at least 98 to 99% accurate. So, check that the meeting notetaker tool that you're evaluating reports on accuracy metrics and has a high enough one that you're going to be comfortable with um that is going to meet your needs for your company. Um, let's see what else on my list. Um, the quality of the notes themselves. So, you are going to want to make sure that you test the tool, you use a trial and you see what the note quality really looks like. Ideally, there's going to be some different templates that you can use for the notes and that will allow you to pick the best notes and summaries that will meet your needs. So, the quality is really what matters at the end of the day. Um, so test it out, make sure that it's going to be something that meets your needs. Um, and then another point is, um, I think most people are going to want to make sure the notes that do get generated are going to be saved in the same place that their virtual meetings are saved so that you don't have to go to two different places to look up your meeting notes. Um, so that could be in a web app of the vendor or if that vendor allows you to send your meeting notes to another system that you use every day. um make sure that it can send notes both from a hybrid meeting and from your virtual meeting. Um I will show you how that works in a particular tool um at the end. But that's something to to really make sure that you can use the notes um at at the end of your hybrid meeting. And yeah, that's it. So now the big reveal. Um I have um been sitting on this, but I want to show you how equal time handles hybrid meetings. Um, and I would love to highlight a lot of those points that I was just talking about and show you how Eagle Time does a really outstanding job of handling hybrid meetings for your AI meeting notes. So, from the top, we have a hybrid meeting setting. So, you see right here, this is my account settings. Um, I have virtual mode and I have hybrid mode. Um, virtual mode is what I'm going to use for fully virtual meetings. So, that's going to be when everyone is calling in from their own device at home or remotely. Um, but as soon as I have a conference room calling in or a couple conference rooms calling in, I will switch us to a hybrid mode. That is going to allow all of the attendees in that single room to have their voices separated. Um, if I didn't have that mode switched on, all of them would be lumped in together and it would say like conference room A and then it would have like all five people um as if it was like one person. So, that's obviously not going to be very accurate. Um, so this is what you're going to want to make sure you set the hybrid mode and turn that on. Um, yeah, what else? That is also going to activate the speaker diorization. So, that will separate everyone and label them as person A, person B, person C, etc. So, you will be able to at the end have a really accurate transcript. Um, yeah. Then the quality of the transcript. So, Equal Time um has a 99% accuracy rating. That is incredibly high. Um they are using a transcription provider that has very very high ratings. So, that's for English. Um there is also 102 languages supported. So, maybe the other languages don't have quite as high accuracy ratings. I'm not sure. But for English, you're going to have 99% accuracy, which is super important if you want the words to be recorded accurately. Um and then the next piece is the notes quality. I find it incredibly incredibly accurate and very helpful. Um I never have to worry about taking notes myself anymore. So that's something that I just I think you should just test it out yourself. Um but yeah, it's super super helpful. Um notes are like they're just fantastic. Yeah, I I don't know if I have like a perfect one to like jump into, but it's like the summary is just great. It covers all the discussion points very crisply, decisions made, next step, you know, all that stuff. This is great. Um, and then the last piece, yeah, right there. So, the has all my meeting notes from all my virtual meetings and my hybrid meetings all in the same place. So, that's really key. Um, you know, you're I'm not juggling two different systems for my hybrid or inerson meetings and then all my virtual ones. It's all there, all in one place. So, that's it. Um, I hope that's helpful. Um, and if you have any questions, leave me a comment. Um, and yeah, thanks for watching.

Question 5

How do you use Equal Time for in-person meetings?

Kim LaRocca · Accepted Answer

You can set up Equal Time in hybrid mode to record and transcribe in-person meetings. First you will schedule a meeting on your calendar. Add a meeting link (Zoom, MS Teams, Google Meet) and invite one other participant (can be your personal gmail account). This additional person does not need to join the meeting, but they need to be invited. Then when it comes time for your in-person meeting, join the meeting from your phone or laptop and leave it open on the table. Make sure the mic can listen to all the people in your room. At the end of the meeting, you'll get a full transcript, summary, notes etc. Each person's voice will be labeled A, B, C etc ....