Question 1

Can Equal Time record meetings automatically from my calendar?

Kim LaRocca · Accepted Answer

Yes! Equal Time can automatically join and record your meetings directly from your calendar. Once you connect your calendar, you can adjust your settings so that Equal Time joins either all meetings on your schedule or only the ones you’ve explicitly accepted. This means that even if you’re double-booked or can’t attend in person, Equal Time can still capture the full transcript, summaries, and action items for you. It’s a great way to stay in the loop without missing critical details — even when you can’t be in two places at once.

Question 2

How do you use Equal Time for in-person meetings?

Kim LaRocca · Accepted Answer

You can set up Equal Time in hybrid mode to record and transcribe in-person meetings. First you will schedule a meeting on your calendar. Add a meeting link (Zoom, MS Teams, Google Meet) and invite one other participant (can be your personal gmail account). This additional person does not need to join the meeting, but they need to be invited. Then when it comes time for your in-person meeting, join the meeting from your phone or laptop and leave it open on the table. Make sure the mic can listen to all the people in your room. At the end of the meeting, you'll get a full transcript, summary, notes etc. Each person's voice will be labeled A, B, C etc ....

Question 3

How can I use Equal Time for an in-person meeting?

Kim LaRocca · Accepted Answer

Equal Time can distinguish between voices in a single room. Please follow these instructions for a fully in-person meeting.

Activate "Hybrid Mode" by going to Settings, and selecting "Enable Speaker Diarization for Hybrid Meetings".
Ensure you have at least 2 people invited to the meeting on your calendar (yourself and 1 other person works).
Join the call from your phone or computer as a host or participant.
Ensure the Equal Time bot is admitted to the meeting.
Place your phone or computer in the center of the room so that the microphone can collect the audio from all the voices.

You will get your meeting transcript, summary, and analytics after the call via email and in your webapp. All participants will be labeled A, B, C, D, ....

Question 4

How can I setup Equal Time with a Zapier webhook?

Kim LaRocca · Accepted Answer

You can set up a Zapier webhook to send your meeting data to any application that supports webhooks. This is useful for integrating with other services or automating workflows.

To set up a Zapier webhook, you need to first create a Zap in your Zapier account. Choose the "Webhooks by Zapier" app as the trigger and select "Catch Hook". Zapier will provide you with a unique webhook URL.

Once you have the webhook URL, you can use it in your Equal Time settings. Go to your settings page and paste the webhook URL. You can also optionally set your bot to automatically post meeting data to webhook after each meeting!

Question 5

Can Equal Time record meetings automatically from my calendar?

Kim LaRocca · Accepted Answer

Yes! Equal Time can automatically join and record your meetings directly from your calendar. Once you connect your calendar, you can adjust your settings so that Equal Time joins either all meetings on your schedule or only the ones you’ve explicitly accepted. This means that even if you’re double-booked or can’t attend in person, Equal Time can still capture the full transcript, summaries, and action items for you. It’s a great way to stay in the loop without missing critical details — even when you can’t be in two places at once.