Whether in-person or remote, running inclusive meetings where everyone feels heard and valued can be a challenge. Fortunately, with a combination of the right strategies and tools, you can create an environment where everyone can contribute effectively.
Here are 11 practical tips for making your meetings more inclusive:
1. Create a Clear, Shared Agenda: Prior to the meeting, share a clear agenda with all participants. This allows everyone to prepare their thoughts on each topic. Tools like Google Docs can be used for collaborative agenda creation, allowing team members to add their points for discussion.
2. Use a Round-Robin Approach: At the start of the meeting, allow each participant to provide a quick update or share an idea related to the agenda. This ensures everyone has an opportunity to speak up early on. Give everyone the same amount of time to speak, and use Equal Time to track the speaking time.
3. Leverage Tools to Balance Speaking Time: Use apps like Equal Time to track and balance speaking time during the meeting. This ensures that no single voice dominates the conversation, making space for everyone to contribute.